The recent news of former Florida Governor Jeb Bush
releasing more than 12,000 emails with names, birthdates and Social Security
numbers on a public website is a warning to every business of any size about
protecting personal data. The Enterprises TV show reveals why all company
information must be kept confidential.
Businesses store the personal and financial data of their
current and former employees. This includes the above data as well as banking
data for payroll records. While many American companies outsource human resource
and payroll functions, it is the responsibility of the both the business and
the third party vendor to keep this data secure. Any accidental release of personal and
financial data puts both parties at risk for lawsuits. The warning also is aimed at insurance
brokerage firms and company-paid insurance programs.
The Pew Research Center reports that 90 percent of Americans
consider their Social Security numbers “very sensitive” information. And half of those responded that health care
information was just as sensitive. The Enterprises TV show encourages
businesses to schedule a meeting with all outside vendors to ensure all
employee records are safeguarded. Ask for proof that the vendor keeps secure
files such as who has access to databases where the data is stored. Require vendors to show documentation that the
strongest methods of data security are taken such as invoices from Information
Technology companies working with them.
The liability issues for both companies and vendors are obvious if and
when a breach occurs. Prevent it from happening in the first place.
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